Student Recruiter Prospectus - College and Medical School Fair   (PDF Version)

About University of Rochester SNMA:


Historically, the Student National Medical Association represents the oldest and largest medical student organization of its kind, dedicated to empowering persons of color, especially in helping in the plight of our nation’s underserved communities.  Today we continue to dedicate our efforts to increasing the number of culturally capable and sensitive physicians; we remain committed to the academic and clinical success of medical and pre-medical students.  

URMC SNMA Premedical Conference:

The  4th Annual Premedical Conference theme is "I AM MEDICINE" and will be held at the University of Rochester School of Medicine and Dentistry on January 26, 2013 from 7:30 AM to 5:00 PM. The conference will bring together educators, clinicians and students from area high schools, colleges, and medical schools. Conference participants will be exposed to health care professions in the form of workshops, panels, labs, and medical procedure simulation.  Sessions include students’ perspectives on medical school and college, physicians’ insights, interviewing tips, and strategies for financing their education.  In the end, our hope is that students leave the conference feeling informed about their educational pathway to medicine. We want the students to feel empowered and assured that their dreams of a health care career can actually happen.

URMC SNMA Student Recruitment Fair

The student recruitment fair is part of our mission to help students achieve their academic goals. While the conference provides students with the basic tools to be compassionate, driven, and well-rounded future physicians, they still need formal training in the humanities, basic sciences, and clinical sciences. We hope to expose them to colleges and medical schools that are dedicated to supporting minority students. With your support, it is our goal that each student will leave with more than just a drive to succeed. We want them to develop a clear vision of their future; which includes attending an institution that will nurture their passion, solidify their purpose and illuminate their focus.

Who Should Participate?

Educational institutions and organizations that wish to reach a large number of minority students interested in health professions. Your presence at the conference is more than just an opportunity to market your school; it represents a challenge in helping us to change the face of medicine. These students, whom we believe would be a great addition to your college or medical school, come to the conference bright-eyed and excited about medicine. Eight hours later those same bright eyes – now filled with passion, purpose, and focus set out to change the world.

When and Where

  • Saturday, January 28, 2017
  • Lobby of Case Method Room, University of Rochester School of Medicine and Dentistry
  • Setup: 7:00 AM -  8:00AM
  • Recruitment Hour: 8:00 AM - 9:00AM

Recruiter Amenities

  • 96" X 36" Table
  • Two chairs
  • Half Page Ad in 4th Annual Conference Program ** (Dimensions: 7.5 x 4.78 inches, B&W only) 
  • Invitation to Admissions Panel Student Workshop

Application for Recruitment Table

The application for the recruitment table is provided here. A PDF version is also available here. Table location will be assigned during general recruiter registration. Tables may be pre-assigned or re-assigned to accommodate the number of recruiters as needed by conference management.

Onsite Recruiter Registration

General conference registration will take place on Sat. Jan 28, 2017 from 8:00 - 9:00 AM at the Case Method Room near to the entrance to the medical school (415 Elmwood Ave., Rochester, NY 14642). . Recruiters will be given a badge for booth personnel -- All recruiters will be required to wear a badge to enter, and while in the fair and conference areas.


Handout Materials



All handout materials are expected to be of a professional nature. URMC SNMA reserves the right to disallow any material that they believe to be inappropriate.


Cancellation of Contract

  1. No refunds will be made for additional ad space cancellation requests received after 30 days prior to the conference. The SNMA Premedical conference planning committee will confirm receipt of all cancellation notices. The committee will only honor cancellation requests whose receipt has been confirmed.
  2. FAILURE TO OCCUPY SPACE: Space not occupied by the close of the recruiter setup period as specified in the accompanying materials will be forfeited by the recruiter and his space may be resold, reassigned, or used by the management without refund, unless prior approval is obtained, in writing, from the management.





Recruiters agree to protect, save, and hold the University of Rochester School of Medicine and Dentistry, the Student National Medical Association, and all agents and employees thereof (hereinafter collectively called Indemnities) forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the recruiters or those holding under the recruiter, and save and hold harmless the Indemnities against and from any and all losses, costs, and damages from or out of or by reason of said Recruiters occupancy and use of the recruitment fair premises, the medical center or any part thereof.